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Data Protection & Privacy

Privacy Statement

This Privacy Statement explains how the Journal of Biomedical Research & Environmental Sciences (JBRES) collects, uses, stores, and protects personal information provided by authors, reviewers, editors, and website visitors, in accordance with ethical publishing standards and data-protection principles.

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Privacy Policy • JBRES (ISSN: 2766-2276) • Author Data Protection

Privacy Policy

This Privacy Policy explains what information the Journal of Biomedical Research & Environmental Sciences (JBRES) collects, why we collect it, how we use and protect it, and the choices available to authors, reviewers, and visitors. We respect the trust you place in us and are committed to handling personal information responsibly.

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Data security practices to reduce risk
Transparent purpose-based use of data
Communication only for journal services

Quick Summary (Plain Language)

What we collect

Basic author and manuscript details needed to process submissions, peer review, production, invoicing, and publication.

Why we collect it

To run a professional editorial workflow: assign editors/reviewers, communicate decisions, publish your article, and support indexing/metadata.

How we protect it

We apply reasonable administrative and technical controls to prevent unauthorized access, misuse, loss, and alteration.

Your choices

You can request access, correction, or deletion of certain data (where possible), and opt out of non-essential communications.

1) Definitions

Personal Information means information that can identify you directly or indirectly—such as your name, email, affiliation, or other contact details. Processing means collecting, storing, using, sharing, or deleting personal information as part of journal operations.

JBRES collects only the information required to manage submissions, conduct peer review, publish accepted articles, and provide editorial support. We do not sell personal information.

2) What Information We Collect

The information collected by JBRES is primarily for the purpose of manuscript handling and publication. Depending on your role (author/reviewer/editor/visitor), we may collect:

Author / Submission Information
  • Name
  • Affiliation / Department / Institution
  • Country / Location (institutional)
  • Email address
  • Phone number (if provided)
  • Postal address (if invoicing or shipping is requested)
Manuscript & Editorial Workflow
  • Manuscript title, abstract, keywords
  • Co-author details you provide
  • Reviewer comments and decision history
  • Revision files and correspondence
  • Plagiarism/similarity reports (where applicable)
Website / Technical Information
  • IP address (security/logging)
  • Device and browser info (basic analytics)
  • Pages visited and interactions (improving user experience)
  • Cookies (where enabled) to support essential functions
Note: We do not require fax numbers for standard publishing. If any optional fields are not needed, you may leave them blank.

3) How We Use Your Information

We use collected information only for legitimate journal functions, including:

1
Submission Processing
To register your submission, verify scope, and manage editorial screening.
2
Peer Review & Editorial Decisions
To assign editors/reviewers and communicate comments, decisions, and revisions.
3
Production & Publication
To copyedit, typeset, publish, and maintain online access to accepted articles.
4
Invoicing & Documentation
To share invoices/receipts and provide publication certificates where applicable.
5
Service Improvement & Security
To prevent abuse, secure our systems, and improve website performance and usability.

4) Sharing & Disclosure

We may share limited information only when necessary to provide journal services, such as:

  • Editors and reviewers (for peer review and editorial decisions).
  • Service providers who support publishing operations (hosting, DOI/metadata processing, email delivery)—only as needed.
  • Legal disclosure when required by law, regulation, or to protect legal rights and prevent misuse.

We do not sell personal information. Any sharing is limited to operational needs and aligned with this policy.

5) Data Security

We take reasonable steps to protect your data from unauthorized access, loss, misuse, alteration, or disclosure. Security measures may include:

Administrative Controls

Access limitation, staff guidance, and role-based handling of editorial information.

Technical Controls

Secure hosting practices, monitoring, and protective technologies (where applicable).

Confidential Review

Reviewer identities and reports are treated as confidential within our editorial process.

Data Accuracy

Authors are encouraged to provide accurate information and update changes when needed.

While we work hard to protect your information, no method of transmission or storage is 100% secure. We continuously improve safeguards to reduce risk.

6) Data Retention

We retain information only as long as reasonably necessary for editorial operations, publication records, archiving requirements, and compliance needs. Published articles and metadata may remain available permanently as part of the scholarly record.

7) Your Rights & Choices

Access & Correction

You may request access to your personal information and ask us to correct inaccurate details.

Deletion Requests

You may request deletion of certain data where legally and operationally possible.

Communication Preferences

You can opt out of non-essential emails. Editorial and publication-related messages may still be required.

Policy Updates

We may update this policy occasionally. The revised version will be published on this page.

Contact Us

If you have questions about this Privacy Policy, data handling, or manuscript-related communications, contact us anytime.

Email: [email protected]

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